Report Writing

Table of Contents

A report is a formal document that presents the findings and conclusions of a research study, addressing the specific problem or question that the research aimed to investigate. It offers comprehensive evidence of the entire study process and is usually presented after the data collection and analysis have been completed. Researchers use it to effectively connect their findings to the original research objectives. The content of a research report is usually presented in the past tense reflecting the work that has already been completed.

Main Components of a Research Report

A typical research report includes the following sections:

  1. Preliminary Pages: These pages appear before Chapter One and are numbered using Roman numerals (i, ii, iii, etc.). They typically consist of:

    • Title Page(s) (Two title pages are common)

    • Abstract

    • Copyright Page

    • Authorization Page

    • Approval Page

    • Declaration

    • Dedication

    • Acknowledgements

    • Table of Contents

    • List of Tables

    • List of Figures

    • Definition of Key Terms

    • List of Abbreviations

  2. Main Body:

    • Chapter One (Introduction)

    • Chapter Two (Literature Review)

    • Chapter Three (Research Methodology)

    • Chapter Four (Results)

    • Chapter Five (Discussion, Conclusions, and Recommendations)

  3. References: A list of all cited sources.

    • Example:
      Affipunguh PK, Laar AS.(2016) Assessment of Women in NorthernGhana: a cross- sectional study. Int J Sci Rep DOI:
      Asp G., et. al. (2014). Associations between Mass Media Exposure in Southwestern Uganda: a Community-Based Survey. Global health action, 7(1), 22904.
      Bill & Melinda Gates Foundation, (2020) Goalkeepers Report. Data from IHME. hups:l/gates.ly/GK21 MMR

  4. Appendices: Additional supporting documents:

    • Appendix I: Consent Form

    • Appendix II: Questionnaire

    • Appendix III: Introductory Letter

    • Appendix IV: Approval Letter

    • Appendix V: Proposal Approval Form

    • Appendix VI: Notice of Research Study Topic and Supervisor

    • Appendix VII: Map of Study Area

    • Appendix VIII: Map of District

Differences between a Proposal and a Report
FeatureProposalReport
Title PageOne title page.Two title pages.
TenseWritten in the future tense, as the research is yet to be conducted.Written in the past tense, presenting findings of completed research.
Preliminary Pages  
DeclarationNot typically included.Includes a declaration that the work is original.
ApprovalNot applicable.Includes an approval of the work by relevant parties.
AbstractNot included.Summarizes the completed research (objectives, methods, results, conclusions).
CopyrightNot applicable, as the work is yet to be completed.States the copyright status of the completed work.
AuthorizationNot applicable.Contains permissions and approvals based on the finalized research.
DedicationNot applicable.Can include a dedication to acknowledge important figures or institutions.

Acknowledgements

Not applicable.Acknowledges actual support, contributions, or assistance during the research process.
Table of Contents, List of Abbreviations, Definition of Key Terms, List of Tables and FiguresNot applicable.Includes finalized lists based on the completed report.
Main Body  
Chapter 1Sets the stage for the proposed study.Presents background, objectives, and significance of the research.
Chapter 2Summarizes existing research relevant to the proposed study.Comprehensive review of existing literature related to the study.
Chapter 3Details the planned research approach.Detailed description of the research methodology based on what was actually done.
Chapter 4Not included.Presents the findings of the research (results).
Chapter 5Not included.Presents an interpretation of findings (discussion), conclusions, and recommendations.
AppendicesMay include proposed research tools, budget, and workplan for planning purposes.Includes completed research tools and other necessary documentation, but omits the budget and workplan.
Additional Pages May include an introductory letter to provide context for the completed work.
Dissemination of Research Findings

Beyond the completion of a research report, disseminating findings is crucial. Dissemination involves using strategies to make the results of your research known to those interested in or affected by them.

Strategies for Dissemination:

  • Oral presentations (e.g., Continuing Medical Education (CME) sessions)

  • Poster presentations

  • Seminars

  • Publications (journal articles, book chapters)

  • Conferences

  • Magazines

  • Newspapers

Chapter Four: Results Section

This section of a research report focuses on presenting the data collected during the study. It should be presented in accordance with the original study objectives.

  • Statistical Data: Includes numerical representations of the research findings, often using counts and measurements (e.g., demographic data, disease prevalence rates).

Statistical Methods

  • Statistical methods are used to organize, analyze, and interpret numerical data.

  • They allow for better understanding of a phenomenon and informed decision-making.

  • Statistical methods can be:

    • Descriptive: Used to organize, present, and summarize data.

    • Analytical: Used to find associations between variables.

Descriptive and Analytical Statistics

  • Descriptive statistics focuses on organizing, presenting, and summarizing data (e.g., measures of central tendency, variability).

  • Analytical statistics involves finding correlations or causation between variables (e.g., regression analysis, t-tests).

Statistical Variables

  • A statistical variable is any measurable characteristic that varies between individuals or subjects (e.g., temperature, blood pressure, age, weight).

  • Variables can be:

    • Quantitative: Measurable numerically (e.g., height, weight).

    • Qualitative: Categorical (e.g., gender, ethnicity, degree of pain).

Presentation of Data

  • Data presentation is crucial for summarizing and communicating research findings.

  • Data can be presented using:

    • Tables: to summarize data, showing frequency distributions.

    • Figures: graphs, charts (e.g., pie charts, line graphs, histograms), used as visual aids.

Tables

  • Provide a concise summary of the study findings.

  • Include frequency distribution tables and grouped frequency distribution tables.

  • Tables should have a clear title, number, fit on one page, brief column and row headings, and clearly marked units of measurement.

Figures (Graphs, Charts)

  • Provide visual representations of data, illustrating trends and distributions.

  • Follow similar guidelines as tables, but the title/caption is placed below the figure.

Chapter Five: Discussion, Conclusions, and Recommendations

This final section of the research report focuses on interpreting and discussing the research results, drawing conclusions, and making recommendations.

  • Discussion: Explains the meaning of the findings within the context of existing knowledge. Relate findings of your study to the literature review. Compare and contrast your findings with the findings of other studies, whether there is an agreement or disagreements, and acknowledge any differences.

  • Conclusions: Offer succinct answers to the research questions, based on findings.

  • Recommendations: Suggest actions based on the conclusions, and often include practical implications for future research or actions (e.g., for policy, nursing practice, or further study). Highlight the nursing implications of the study findings.

Discussions should be based on your original study objectives and findings.